Multi-Vendor SIS Integration for Course Sharing

Why You Need Multi-Vendor SIS Integration for Course Sharing

We’ve all seen the data: less than half of college students graduate on time. And even after six years, fewer than 60% of 4-year college students have completed their Bachelor’s degree. The data, unfortunately, are even worse for community college students: less than 20% earn an associate’s degree or certificate.

There are many reasons why students fall off track. Nearly one-third of students transfer colleges, and many lose credits when they do so. Others are juggling work and school, making it difficult to take a full course load every semester. And still others find themselves struggling to find the courses they need – when they need them – in order to graduate on time.

To solve these challenges, many institutions are looking at course and program sharing as a way to expand access and opportunity to students, giving them more options to fulfill their degree requirements. But in order for course and program sharing to be successful, institutions must ensure they have the right technology and processes in place to make the experience easy for students and for staff. 

An important consideration when evaluating cross-registration platforms to support course and program sharing is the ability for the technology to easily integrate with your student information system (SIS). Integration with your SIS not only improves the experience for students, but it also reduces the burden on your administrative resources. But that’s not all.

Integrating your cross-registration platform with your SIS is a good first step. But you also want your cross-registration platform to support multiple-vendor SIS integration. Why? The answer is quite simple.


3 Benefits of Multi-Vendor SIS Integration for Course Sharing

Think about the institutions who you partner with – or who you would like to partner with – to share courses and programs. Do they use the same SIS as you? In some cases, the answer may be yes. But it’s more likely that they use a different SIS from a different vendor. And if they do, you’ll want to ensure that you can achieve the same level of integration so that the experience for students and staff is the same, regardless of the SIS technology. And there’s more.

  1. Transfer data in real-time: when your cross-registration technology integrates with multiple student information systems, you’re able to ensure students and staff have the latest information, right at their fingertips. Take course capacity as an example. When integrated, students and staff have access to live seat counts, enabling them to know if the course they want to take has room for them, without having to wait for a daily batch upload of data.
  2. Eliminate manual work: maintaining data between multiple institutions and multiple student information systems is manual and time-consuming. But when your cross-registration technology supports multi-vendor SIS integration, you eliminate manual work. Your administrators no longer need to maintain data in multiple places. Nor do they need to manage batch uploads for critical data such as seats counts, course inventory, or articulation. Not only do they save time, but they can also feel confident that the most up-to-date information is available within their cross-registration platform.
  3. Increase partnership opportunities: when your technology supports multi-vendor SIS integration, you can feel confident partnering with any institution, regardless of which SIS they use. And, you can rest assured that, as we point out in benefit #1, information regarding seat counts, course inventory, and articulation data is always up-to-date across campuses


Multi-Vendor SIS Integration With Quottly

Quottly’s cross-registration platform provides multi-vendor SIS integration, enabling our customers to easily share courses and programs with other institutions. In fact, in our experience, most Quottly implementations include a myriad of student information systems including solutions from Ellucian, Oracle, Jenzabar, Workday, Anthology, and others. Quottly’s cross-registration platform easily integrates with any SIS, including homegrown and highly-customized student solutions. And when available, we use vendor-provided integration tools such as Ellucian Ethos to ensure the integration aligns with vendor best practices.

Quottly’s  SIS integration is simple and doesn’t require institutions to deploy customizations or other middleware components. Our solutions also support single sign-on which provides students with a familiar log-on experience and administrators with control over student use. 

In addition, SIS integration in Quottly automates processes which reduces the time your administrators need to spend on manual data management. It also automates enrollment and registration records which means the data you use within your SIS is the same data used within Quottly, without the need for manual imports/exports of data. All of these features add up to a reduction of strain on resources when it comes to course and program sharing.


Is Multi-Vendor SIS Integration Secure?

The short answer is yes. We take security and compliance very seriously and follow multiple protocols to ensure that your SIS data remains secure. First and foremost, we do not store PII in our databases. 

Second, we regularly conduct third-party audits to ensure that our solutions abide by security best practices. We are SOC 2 Type II certified which means we adhere to best security practices related to data. This is an important certification, and if a vendor tells you they conduct third-party audits, be sure to ask them if they are SOC 2 Type II compliant. 

Lastly, while we are a SaaS provider, if an institution chooses, they can manage an integration layer within their own system if they prefer. 

Having a cross-registration platform that supports multi-vendor SIS integration not only reduces manual processes and strain on your resources but also provides you with greater flexibility and opportunity to share courses and programs with any institution.

To learn more about how Quottly can support course and program sharing at your institution and about our multi-vendor SIS integration, please contact us to schedule a demo.

About the Author

Quottly

Quottly is the largest and most comprehensive course and program sharing platform in higher education, helping institutions accelerate and boost student pathways toward degree completion.


Tackling Transfer Practices Through Transparency and Technology

Tackling Transfer Practices Through Transparency and Technology

The challenges with transfer are well-documented and well-publicized across higher education. From lost credits to manual institutional processes to confusing admissions requirements, it’s not easy for students to move from one institution to another. And even if they are able to transfer institutions, it’s likely that they’ll lose some of their hard-earned credits – up to 13 units or 43% of their credits, according to the National Center for Education Studies (NCES).

But despite these challenges, 1.3 million students were classified as transfer students in Fall 2021, according to the latest data from the National Student Clearinghouse Research Center. And if the past predicts the future, we can only expect these numbers to grow. 

While it’s true that the current transfer process can be complex and confusing, there are also opportunities to improve it and simplify it – both for students and the institutions that serve them. The question is, where should we start?


Two Ways to Tackle Transfer

While there are many places where we could begin, we believe there are two areas that, if improved, would immediately make transfer practices better: transparency and technology. In fact, we believe they go hand-in-hand.

Improving Transfer Transparency

First let’s look at transparency. With transfer students losing over 40% of their credits, it’s clear that the process isn’t, well, clear. Too often, students don’t understand or misunderstand how the work they’ve done and the credits they’ve earned transfer from one institution to another. Institutional policies and practices are murky, leaving students uncertain how their prior work will be applied to the institution they want to attend. 

Instead, institutions should consider ways to make their transfer practices more transparent. Students need the ability to quickly determine if their existing credits transfer – or if they don’t. And if they do transfer, they need to be clear on which requirements they fulfill on their overall pathway to graduation. 

By making the transfer process more transparent, students will gain a clearer picture of what their new pathway looks like before they ever step foot on the campus they wish to attend. That way, they can ensure that they are spending their valuable time and money on the courses they need – not on courses they need to repeat.

Supporting Transfer Through Technology

Which brings us to our second point: technology. Having the right technology is key to increasing transparency. The right technology will not only smooth and simplify the transfer process, but it will also give students a way to access their pathway and see what steps they need to take next. As well, better technology will make the administrative side of transfer better, too, through automation.

When looking for technology to support and improve their transfer process, institutions should first look for solutions that provide an up-to-date and comprehensive transfer articulation database. Students need the ability to easily search this database so that they can see whether – and how – their existing coursework will transfer to the institution they wish to attend.  By searching for specific general education requirements and courses in their target major, students can gain a clear picture of what will – and will not – transfer. And this helps them to avoid credit loss or duplicative courses.

Second, institutions should embrace tools that allow students to map their educational pathway all the way to completion. By mapping agreed-upon pathways and giving students transparency through an individual dashboard for scheduling courses and tracking their progress towards a credential or degree, students can stay on track to transfer successfully.

Smoothing the Transfer Process With Quottly

The University System of Maryland (USM) is tackling their transfer challenges head-on, and their partnership with Quottly plays a critical role by giving students the ability to easily transfer credits and keep up with the status of those transfers at 36 Maryland institutions. Through ARTSYS powered by Quottly, USM will realize benefits ranging from thoughtful customer service and system support and customization options to better visibility into student pathways and an optimized system and process.

Quottly provides Cross Registration and Transfer Equivalency modules that simplify the transfer process and help students find the courses they need to successfully complete their degree or program. Our robust transfer equivalency database guides students with program and course transferability information. And our Transfer Equivalency module automates and streamlines course change evaluation and articulation approval, making the process easier and more efficient for students and institutions alike. 

Our Pathways module complements our Cross Registration and Transfer Equivalency modules by helping students find programs, campuses, and courses that best fit their interests. It provides course schedules as well as a dashboard to help students map and monitor their progress toward graduation.

Improving transfer is a tall task, and one that many institutions, organizations, and vendors are dedicated to supporting. But when you find ways to adopt the right technology and improve transparency, you’re taking two big steps in the right direction.

About the Author

Quottly

Quottly is the largest and most comprehensive course and program sharing platform in higher education, helping institutions accelerate and boost student pathways toward degree completion.